Managing Director of Finance and Operations
Mission: To support academic achievement through athletics
Position Summary: The position of Managing Director of Finance and Operations (MDFO) is responsible for all financial and operational matters of SA. He/she will oversee and develop all matters related to finance, budgeting/projecting, human resources, administration, compliance, auditing, accounting, internal systems and controls, and information technology. Essentially, the MDFO will help organizational leaders best leverage all the available resources (cash, space, time, relationships, brand, etc.) to accomplish SA’s goals. S/he will be responsible for a growing staff of 3-4 individuals, which requires strong people management, communication, and systems- development skills. S/he will be an integral member of the Executive Leadership Team (ELT), which assists in governing the strategy, fundraising, services, and people of the organization. The MDFO will report to the Executive Director and will be a key internal function of the organization.
Department: Scholar Athletes
Reporting To: Executive Director, Scholar Athletes
Direct Reports: 3-4
Strategy, Vision, and Team Leadership
• Advise the Executive Director, Board, and ELT on financial planning budgeting, cash flow, accounting, compliance, and audit matters.
• Contribute to the development of Scholar Athletes’ strategic goals and objectives as well as the overall management of the organization.
• Oversee, direct, and organize the work of the finance and operations teams.
• Ensure staff members receive timely and appropriate training and development.
• Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
• Assess, improve, and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
• Plan, coordinate, and execute the annual budget process.
• Provide analytical support to SA’s internal management team including development of internal management reporting capabilities.
• Improve administrative and operational accounting services such as vendor and treasury management, grants payment processing, payroll, accounts payable, and purchasing.
• Create, analyze, and review monthly P&L statements, balance sheets, and cash flow reports to provide the information needed to facilitate data-based decisions.
• Coordinate and lead the annual audit process, liaise with external auditors; assess any changes necessary.
• Oversee and lead annual budgeting and planning process in conjunction with the ED/ELT; administer and review all financial plans and budgets; monitor progress and changes and keep ELT abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Implement a robust contracts management and financial management reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to the ELT and Board.
Human Resources, Technology and Administration
• Further develop SA’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.
• Ensure that recruiting processes are consistent and streamlined.
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
Scholar Athletes is seeking an experienced professional with a minimum of 8-10 years of successful work in a fast- paced work environment with key focus on finance and operations, preferably in a youth development organization. The ideal candidate will be someone who possesses strong managerial and execution skills and who is adept at planning, prioritizing, organizing, assessing, and following through; someone who is highly energetic and able to balance multiple competing priorities; someone who is skilled at finance management and operational efficiencies. A track record of leadership, initiative, and institutional knowledge is essential.
In addition s/he will have:
• A Bachelor’s degree (Master’s degree preferred)
• A track record as an effective communicator; highly developed skills in writing and speaking; competence in creating strategic reports, presentations, and performance/program evaluations; the ability to communicate the organization’s mission and interests to a broad audience
• Strong interpersonal and staff management skills, with successful experience managing direct reports
• Strong software skills, particularly with Microsoft Office and Salesforce
• An understanding of the Boston/Springfield/Everett Public Schools systems, particularly at the high school level
• An affinity and proven track record for teamwork and an ability to work well with a broad range of constituencies
• Experience leading self-directed projects, including the ability to generate effective workplans and to execute on schedule
• Proven success in managing relationships with vendors, particularly with contract negotiations
• An ability to receive and positively respond to feedback
• Passion for nonprofit work, preferably in the field of education
• A comfort level for working under pressure to meet deadlines
• An ability to thrive in a fast-paced, data-driven environment; sound organizational skills
Interested applicants should submit a cover letter and resume to: SAinfo@WeAreSA.org.